Chicago SU 681, Chicago SU 682, Forest Park, Oak Park, River Forest
How to organize a parent meeting
Monday, December 31, 2007 -
Organize… a Fall Parent Meeting!
Invite… all families of girls in troop’s age group; check with school/church for communication options available; include start and end times, include place and purpose information; include to all information regarding available financial aid; include your name and contact information.
Welcome… use name tags; offer simple, easy refreshments; ask who has been a Scout as a youth; make introductions since parents may not know each other; wear the Girl Scout logo; show your commitment to the program; teach a simple Girl Scout song (“Make New Friends”, etc.).
Introduce… leader team; explain roles and responsibilities; explain background checks and training each receives (including Outdoor Certified and Qualified First Aid/CPR); all for safety of daughters.
Educate… about the Girl Scout program and leadership development for girls; about the girl/adult partnership; about the Girl Scout Promise and Girl Scout Law; incorporate Safety Wise page 10 list of parent responsibilities; importance of adult registration.
Share... Girl Scouts with the girls, in songs and activities, led by older Scouts close by.
Make available… childcare for siblings on-site provided by adults or older Girl Scouts close by.
Discuss… with parents the sources and uses of troop funds; uniforms; troop’s schedule of meetings; safety priority; offer www.ilcrossroads.org and www.girlscouts.org for more information; print and copy fliers offered on council Web site; reimburse yourself for photocopies from troop funds.
Solicit… assistance from parents/guardians, offering specific opportunities with dates and requirements; support for the daughter, for the program and for the volunteer leaders; remember, a troop cannot require parent/guardian participation for daughter to participate.
Answer… questions and follow up on questions not answered; prepare an FAQ sheet.
Complete… all forms including registration, health history, contact information; make all deadlines and needs very specific and clear.
Close… with a friendship circle of parents and girls; good-night, Scouts!
Google… for more ideas; sites below are from other councils so names of programs, etc. will be different; just some ideas!
JR/Vista 9/Sept 2007
Questions? Contact the Events Coordinator.