Spring Camporee Planning Meeting

Monday, September 17, 2007 - 7 p.m.

Quest Academy in the Cafeteria (NEW LOCATION)

 

VISTA 3 Spring Camporee

Wild Rose April 4-6, 2008

 

1^st Planning Meeting

Monday, September 17, 2007

7:00 p.m. at Quest Academy in the Cafeteria

Our VISTA 3 Team leaders are planning a big event this year for all the girls in VISTA 3—a spring Camporee at Wild Rose and need your help!

                     

We’ve already booked the location and the cabins at Wild Rose in Elgin (Strawberry Lodge, all 3 units at Blueberry Lodge, and Pineview Lodge. If Ridgetop becomes available (it’s currently under maintenance), we’ll reserve that as well.

 

This event will be open to all levels of Girl Scouting, and we’d like to provide different activities based on age level. Daisy’s can come for the day, and Brownies and Juniors can come either for the day, or overnight (one or two nights) depending on availability. Reserving overnight space will be on a first-come, first-served basis. Cadettes and Seniors can either attend the events as well, or run them (and earn leadership hours).

 

Below is a tentative agenda:

 

Fri, April 4, 2008

Check in: Cadettes/Seniors and staff arrive, setup activities, spend the night in the lodges. Brownies/Juniors may arrive with their troop and spend the night in lodges (no food or activities provided on this night).

 

Sat, April 5, 2008

• 9-10 a.m. Other troops arrive and check-in, given schedule for the day.
• 10-10:30 a.m. Opening flag ceremony, announcements.
• 10:30 a.m.-12:45 p.m. Girls move through 3 rotations, 45 min each (10:30-11:15, 11:15-12:00; 12-12:45 p.m.).
• 12:45-2 p.m. Lunch (provided at Blueberry Lodge)
• 2-5 p.m. Girls move through 4 rotations, 45 min each (2-2:45 p.m.; 2:45-3:30 p.m.; 3:30-4:15 p.m., 4:15-5:00 p.m.)
• 5-6 p.m. Dinner (provided at Blueberry Lodge)
• 6-6:30 p.m. Closing ceremonies, announcements (lost & found), patches handed out to troops.
• 7-8:30 p.m. Bon fire and story telling, skits at Lone Tree Theater

 

Troops spending the night can retreat to their lodges. Daisies and others go home.

 

Sunday, April 6, 2008

Troops clean up and depart in morning.

 

Based on this agenda, we will need helping organizing the following:

 

• Food Committee—a troop or group to organize feeding the scouts for efficiently feeding scouts lunch and dinner. Determine food needs (alternatives for allergies), drinks.
• Activities Committee—a troop or group who will organize 7 or 8 events and/or find troops who can setup an activity, from crafts, cooking demonstrations, relay races, tugs of war, scavenger hunts, obstacle courses, etc., skills that would go toward a try-it or badge would be good but not necessary. Duties include organizing the rotation schedule, allowing travel time between rotations. Determine costs of running each activity.
• Registration/Check-in/First Aid Committee—register girls/troops before the event, communicate information/numbers to food and activity committees, setup a registration in the parking lot/welcome center to check in and provide First Aid services if needed, lost and found, i.e., the central command station. Keep track of who is an overnight, who is there for the day. They will have 2-way radios at event to keep in contact with runners and event chairs.
• Runners—A troop willing to provided assistance where needed—keep water coolers full, provide directions for troops through rotations, walk the rotations to provide assistance if needed, etc. 2-way radios would be useful. Golf carts? Vehicle? Flash lights for evening.
• Opening and Closing Ceremonies—a troop(s) who would like to perform the opening and/or closing ceremonies at the Theater.
• Fire Patrol and Storytelling/Skits Committee—we need a troop who can provide a nice “bon fire” (with camp approval using fire safety) and story telling or skits. All troops will be encouraged to come up and provide a 1-3 minute skit in front of everyone. Mega phones? Sound system? Song sheets.
• Finance Committee—troop leaders who are good working out the finances, determining what to charge based on fees, making this available to all girls (some scholarship $$ available), figuring out how many girls we can accommodate, how many can stay overnight, etc. Work with activity committees to determine how much $$ to provide for each event supplies and not lose money for the VISTA. Provide different fees based on whether lodging or not.
• Communication Committee—create flyers for event, order patches, communicate needs with Wild Rose custodian/Council. Make signs, name badges, schedules/handouts, program book. Determine “theme” and logo for event.

 

If you or your older troop are interested in helping plan and run this event for all girls in VISTA 3, please come to our 1^st Planning Meeting on Monday, September 17, 2007, 7:00 p.m. at Quest Academy in the Cafeteria. Committees will be assigned and work will begin to make this a memorable experience for everyone!

 

Many hands make lighter work!

 

For more information, contact Sandy Cramer, VISTA 3 Internal communications Ambassador, V3_IntComAmb@gsvista.org.

Click to download registration/permission documents for this event