Event Detail
VISTA 3 Spring Camporee PATCH CONTEST DEADLINE
Monday, January 5, 2009 - 12 noon
Camp Duncan, Ingleside, IL
Spring Camporee at Camp Duncan! (Please download and print the attached registration form, which contains all information below.) Attention ALL Girl Scouts of ALL ages! Come and join us for the 2009 Spring Camporee at Camp Duncan in Ingleside, IL! Enjoy a full day Native American-themed activities, including climbing tower, archery, crafts, games, opening and closing ceremonies, bon fires, and food! All Girl Scouts are invited! However, Cadette, Senior, & Ambassador Troops are encourged to sign up as Volunteers (to run crafts or games on Saturday), and will also participate in Team Course activities on Sunday. (Volunteer Troops should use the Volunteer Registration Form on page 3 to register.) When: Friday through Sunday, April 3-5, 2009 Where: Camp Duncan, 32405 N. Hwy 12, Ingleside, IL 60041 (30 minutes from Palatine) Cost: Friday-Sunday, April 3-5, Overnight Participants (Girls/Leaders/Adult Chaperones): Saturday-Sunday, April 4-5, Overnight Participants (Girls/Leaders/Adult Chaperones): Saturday, April 4, Day-Only Participants (Girls/Leaders/Adult Chaperones): Max/Min: Camp size Max 474, Min 300. (Depending on troop size, troops may be combined in a cabin with another troop in order to accommodate as many overnighters as possible.) Troop Limits: This year, in order to accommodate as many GIRLS as possible, we need to limit the number of adults attending. Troops will be allowed to bring the recommended safety-wise adult-to-girl ratio of adults plus one additional adult. For an overnight trip such as this, the adult-to-girl ratios are: Daisy, Grades K-1—2 unrelated adults for each 6 girls. For each additional 4 girls, add 1 more adult. Brownie, Grades 2-3—2 unrelated adults for each 12 girls. For each additional 6 girls, add 1 more adult. Junior, Grades 4-5—2 unrelated adults for each 16 girls. For each additional 8 girls, add 1 more adult. Cadette, Grades 6-8—2 unrelated adults for each 20 girls. For each additional 10 girls, add 1 more adult. Senior, Grades 9-10—2 unrelated adults for each 24 girls. For each additional 12 girls, add 1 more adult. Ambassador, Grades 11-12—2 unrelated adults for each 24 girls. For each additional 12 girls, add 1 more adult. Registration: Taken on a first/come, first/served basis, beginning December 8, 2008. Tentative Schedule: Friday, April 3, 2009 6:00-9:00 p.m.—Overnight Brownie & Junior Troops and Cadette, Senior, and Ambassador Volunteer Troops arrive, check in. Dinner is on your own. Volunteers setup activities. Saturday, April 4, 2009 7:30 a.m.—Day Only Cadette, Senior, and Ambassador Volunteers check in. 8:00 a.m.—Overnight Brownie & Junior Troops arrive, check in, unpack, and report to Flag Pole for opening ceremony. 9:00 a.m.—Day Only Daisy, Brownie, & Junior Troops arrive, check in, report to Flag Pole for opening ceremony 10:00 a.m.—Opening Ceremony, Announcements at Flag Pole 10:30 a.m. to 6:30 p.m.—Program Activities 6:45-7:45 p.m.—Day Only Troops Bonfire 8-9 p.m.—Day Only Troops depart; Overnight Troops Bonfire 10:30 p.m.—Lights out! Sunday, April 5, 2009 7-8:30 a.m.—Breakfast/Cleanup & Packup 9 a.m.—Closing Ceremony; Brownie & Junior Troops Depart 9-11 a.m.—Cadette, Senior, and Ambassador Troops participate in Challenge Course Activities 11:30 a.m.—Cadette, Senior, & Ambassador Troops Depart
$72/person (includes 2 overnights in cabin, 4 meals, activities, and patch)
$52/person (includes 1 overnight in cabin, 3 meals, activities, and patch)
$36/person (includes 2 meals, activities, and patch)
Registration ends February 9, 2009. Once full, a waiting list will be started.
Reservation and Initial Deposit Form for CAMPERS
Reservations with deposits begin: December 8, 2008 (at the LEADER Mtg, no earlier!)
Full payment due: February 9, 2009
No cancellations after: February 9, 2009
To reserve your space and a cabin for the Camporee, reservations will be taken on a first/come, first/served basis beginning December 8, 2008, through February 9, 2009. A $10 deposit per person is required for each person (Scout or Leader or Adult Chaperone) planning to attend the camporee. Full payment is due by February 9, 2009. (If a Scout or Leader later chooses not to attend, deposits will be applied to the remaining troop balance or refunded as long as we meet the minimum number of campers required.) A total of 474 overnight spots are available (but will go quickly!). Once the overnight spots are taken, girls will be assigned as Day Only campers and put on an overnight waiting list until the 620 Day Camper maximum is met. Troops will be notified in February of their cabin assignment. Due to the need to purchase craft and activity supplies, any cancellations must be made by February 9, 2009. No refunds will be made after February 9, 2009, unless the spots can be filled from the waiting list. This Camporee will take place rain or shine! Specific cabin requests cannot be made. Troops may be combined in cabins in order to accommodate as many overnight troops as possible. Troops will not be split up (unless arrangements have been made with Sandy C. ahead of time).
*Scholarships—All girls should have the opportunity to attend this event, therefore, some money is available for girls in need. If you have a girl in need, please fill out the Scholarship Application, available for download at: http://www.ilcrossroads.org/vistas/3/resources/ourvista/ or contact Pam V, VISTA 3 Manager, for additional information, email V3_MgrUWAmb@gsvista.org.
Troop Number:
Troop Level: (circle one) Daisy Brownie Junior Cadette Senior Ambassador
Name:
Home Phone:
Work Phone:
Cell Phone:
E-mail:
Our troop plans on the following attending (indicate how many of each):
____$72/pp Friday & Saturday Overnight (#_____ Girls/ #_____ Leaders/ #_____ Adult Chaperones)
____$52/pp Saturday Overnight (#_____ Girls/ #_____ Leaders/ #_____ Adult Chaperones)
____$36/pp Saturday Day Only (#_____ Girls/ #_____ Leaders/ #_____ Adult Chaperones)
Total # attending ______ x $10 per person deposit = $______ total deposit enclosed, check #_________
Remaining $_______ due in full by February 9, 2009.
Please make one check payable to: Girl Scouts VISTA 3. (Please have girls make checks payable to your troop and provide ONE troop check to the VISTA for payment.)
Return this form with deposit or full payment by February 9, 2009 to:
Sandy C, email: V3_Webmaster@gsvista.org
Questions? Please contact:
Sandy C, email: V3_Webmaster@gsvista.org
Reservation and Initial Deposit Form for VOLUNTEER TROOPS
Reservations with deposits begin: November 10, 2008 and ends December 8, 2008
Full payment due: February 9, 2009
No cancellations after: February 9, 2009
This year’s Camporee is looking for Cadette, Senior, and Ambassador Troops to volunteer! We need volunteers* to run either an activity (game) or craft (your troop will choose a game or craft, and upon approval, make arrangements to purchase supplies and make any preparations, instructions, etc. prior to the Camporee. Your troop will be reimbursed for all expenses.). Not only will you gain valuable leadership skills (and hours), you’ll also get a reduced rate, participate in a pizza party Friday night, receive a highly coveted Camporee Volunteer t-shirt, AND participate in Cadette/Senior/Ambassador-only Teams Course activities on Sunday, April 5! There’s a limited number of volunteer opportunities available, so volunteers will be taken on a first-come, first-served basis! *Each game or craft should involve at least 5 but no more than 8 volunteers.
Because Volunteer troops may require time to setup their activity or craft, it is highly recommend that they sign up for two nights (Friday and Saturday).
*Scholarships—All girls should have the opportunity to attend this event, therefore, some money is available for girls in need. If you have a girl in need, please fill out the Scholarship Application, available for download at:
http://www.ilcrossroads.org/vistas/3/resources/ourvista/ or contact Pam V, VISTA 3 Manager, for additional information, V3_MgrUWAmb@gsvista.org.
Troop Number:
Troop Level: (circle one) Cadette Senior Ambassador
Leader Name:
Home Phone:
Work Phone:
Cell Phone:
E-mail:
We understand that once our craft or activity is approved, we are committed to volunteer April 3-5, 2009, rain or shine!
Our troop plans on the following attending (indicate how many of each):
____$62/pp Friday & Saturday Overnight (#_____ Girls/ #_____ Leaders/ #_____ Adult Chaperones)
____$48/pp Saturday Overnight (#_____ Girls/ #_____ Leaders/ #_____ Adult Chaperones)
____$30/pp Saturday Day Only (#_____ Girls/ #_____ Leaders/ #_____ Adult Chaperones)
Total # attending ______ x $10 per person deposit = $______ total deposit enclosed, check #_________
Remaining $_______ due in full by February 9, 2009.
Please make one check payable to: Girl Scouts VISTA 3. (Please have girls make checks payable to your troop and provide ONE troop check to the VISTA for payment.)
Return this form with deposit or full payment by December 8, 2008 to:
Sandy C, email: V3_Webmaster@gsvista.org
Questions? Please contact:
Sandy C, email: V3_Webmaster@gsvista.org
Patch Contest
Please download the registration slip, the last page includes information about the Patch Contest. Girls can enter this contest to create the PATCH that will be used for the Spring Camporee this year. The theme this year is: Native American.
Click to download registration/permission documents for this event