VISTA 14:

Meeting Agenda – February 6, 2007

7:00 p.m. – 8:30 p.m.

 

ü       VISTA News

 

Þ      VISTA Manager:  Representative Packets, Events Survey, Calendar Planning  07 - 08

 

Þ      Ambassador Updates (as needed)

Ø       Girl/Adult Membership: Chelle

Ø       Registration : #s update - Audrey

Ø       PR – Wendy T

Ø       Internal Communication – Starr

Ø       Financial Management – Jane

Ø       Product Sales – Jennifer

Ø       Learning Opportunities – Robin

Ø       Family Partnership - Paige

Ø       Shed – Holly

 

Þ      VISTA Event Registration

 

Ø       UPDATES/Event Registration Due

v      End of year VISTA Event?  Nichol L

v      Family Skate – April 2007

v      National River Clean-up  6/9

 

Þ      Guest Speakers

Ø       Other Delivery Methods: Chocolate Chip Association – Denise M

Ø       Relay for Life – Becky K

 

ü       Council Updates

 

Þ      Courtney’s Corner

 

ü       Community Break out Sessions

 

Þ      Registration Update

 

Þ      Girl Membership Recruitment

                       

Þ      Finance Update

 

Þ      Open Community Partner positions

 

Þ      Community Events

Ø       Event Registration due tonight 2/6

Ø       Event Flyers available tonight

Ø       Events still in need of Committees?

 

Þ      Product Sales: Cookie Site Sales Q & A

 

Þ      Misc. Items

 February 6, 2007 – VISTA Meeting Minutes

VISTA MEETING (New Info) – Kathy M

Ø       Event Survey’s were distributed at the start of the meeting. (Filled out and returned during the meeting)

o        These surveys will help the committee plan for next year – whether to keep events or make changes.

o        Calendar Planning sessions will be on Monday 2/26, Tuesday 2/27, and Thursday 3/8 from 7:00 p.m. - 9:00 p.m. at State Bank of the Lakes.

Ø       Delegates 

o        The Corporate Meeting is on 2/24/07 in Wheeling. 

o        All volunteer delegates should have received a packet in the mail. If not see Kathy M.

Ø       Camp Postcards

o        All registered girls should have received these in the mail in the last couple of weeks. The IL  Crossroads Council has offered to pay any “out of council” fees.

RECRUITMENT – Chelle T

Ø       Adult Membership Drive – Survivor Theme

o        If each troop recruits at least one more adult to register as a Girl Scout volunteer – we will meet our goal for the year. The troop with the most recruitments (at the end of April) will win a Pizza Party or Ice Cream Social.

o        Turn in all adult registrations to your local Community Registrar.

REGISTRATIONS – Audrey S

Ø       We have added 94 girls for a total registration of 1327. Goal is 1656.

Ø       We have added 66 adults for a total registration of 544. Goal is 880.

PR – Wendy T

Ø       Contact her for troop events & VISTA events.

INTERNAL COMMUNICATIONS – Starr

Ø       Check out the new box on the Web site “In the Spotlight”

o        They will be new things that the VISTA is highlighting. It will change often, so check it out.

Ø       Leader Resources – Our VISTA Resources

o        Includes great ideas for troops that are looking for something new to try or need a “jump

        start”. Includes many ceremony ideas of all sorts.

o        If you have any other ideas for her to add – please e-mail to her.

Ø       Girl Scout Adventures (new for February)

o        This includes trips/resources for Leaders.

AGE LEVEL NETWORKING IN MARCH – Kathy M

Ø       Bring samples of any thing that worked for your troop to help give ideas to other/new leaders. (i.e. Newsletters, Kaper Chart, activities, etc)

FINANCIAL MANAGEMENT – Kathy M for Jane B

Ø       Reminder: Everyone that is a signed on the Bank account must be a registered Girl Scout.

Ø       Also, any adults that help out with Cookies (Cookie mom) or at site sales, must be registered.

PRODUCT SALES (COOKIES) – Jennifer C

Ø       Cookie Pick-Up

o        Communities will discuss in individual break-out sessions

Ø       Next Month:

o        T-4 Forms

LEARNING OPPORTUNITIES – Robin M

Ø       New Leader Orientation will be offered during the March VISTA Mtg by Dorothy R

Ø       First Aid & CPR (e-mail Robin if interested in any of the below classes)

o        Antioch has CPR & First Aid training in February at the Antioch Fire Dept

§         $20/class (CPR class full)

o        CPR/First Aid by VISTA Healthcare-$5 for the class ($20 deposit required for the book)

§         Sat 2/24 at Lake Villa Library from 9:15 a.m. - 4:45 p.m.

§         Tues 2/27 at Waukegan Vista Center from 6:00 p.m. - 9:00 p,m. - CPR only

o        CPR/First Aid by Red Cross (Free)

§         Sat 3/31 at Round Lake Beach Police from 9:00 a.m. - 4:00 p.m.

o        No Re-certifications are being offered for CPR due to the changes

FAMILY INVOLVEMENT – Paige H

VISTA SHED – Holly C

Daddy/Daughter Dance – Kathy M

Ø       Due to a fire inspection over the holidays, we need to switch 60 people from the Daisy/Brownie time slot to the Junior/Teen time slot.

Ø       If you are willing to switch, please let Kathy M know.

Ø       Otherwise, you will be notified if your troop is being asked to switch.

End of year event – Nichol L

Ø       Possible event – looking for interest in a Summer Olympics/Picnic Lunch on Sat 6/9

Ø       There was interest by some – but request a change in date due to conflict with National River Clean-up.

Family skate – Dorrie G

Ø       Flyers Distributed – Incl. 2 hrs skating, 1 hr games in shoes.

Ø       Event at Glacier Ice Area in Vernon Hills on Sunday 4/29 from 3:00 p.m. - 6:00 p.m.

Ø       Registration due at April VISTA Mtg

Ø       No heelys allowed

SERVIce project – Dorrie G

Ø       Antioch Troop #2596 is requesting donations of old/used gym shoes (no shoes w/metal, cleats or sandals) to donate to Waste Management who will deliver them Nike to have them recycled into material used for gym floors and playgrounds, reducing our landfill.

Watercraft safety – Dorrie G

Ø       Offered by the Lake County Forest Preserve on 5/12 at Morrison from 8:00 a.m. - 5:00 p.m.

Ø       Only for girls ages 12 and up

Ø       Cost is “free”. Includes Certification and patch

Ø       Flyer/Permission available on the Web site

earth day – Kathy M for Holly C

Ø       Flyers distributed (can also be found on the Web site)

Ø       Sunday, April 22 at Grant Woods Forest Preserve in Ingleside

Ø       Cost is $15/girl – plus a Flint Creek donation item

National river clean-up W/fox waterway – Kathy M for Holly C

Ø       Date is set for June 9

Ø       See Heather C if you are willing to assist in the planning

Chocolate chips – Denise M

Ø       Non-profit organization for girls 8-10 yrs old

Ø       Maximum of 30 girls (currently has a waiting list)

Ø       Organization to get girls more involved

leo – Suki O

Ø       Open to all leaders, co-leaders, and registered adult volunteers

Ø       Friday April 20 – Sunday April 22 at Camp Wonderlake in Camp Lake, WI

Ø       $50/ for Saturday, or $92 for the weekend

Ø       See Web site for registration

Courtney’s Corner – Courtney

Ø       Event #1 – Event Planning Party on March 10 at The Hub

o        Girls ages 11 and up

o        They will learn how to plan an event with a professional event planner

o        E-mail Courtney if interested in attending by March 3.

o        $5/girl (covers cost of pizza)

Ø       Event #2 – Spa Day at Morrison on April 14 from 9:00 a.m. -- 4:30 p.m.

o        Open to girls in VISTA 14 (age 11-17) plus 1 friend

o        Registration limited to the first 65 registered (+friend)

Ø       Event #3 – Financial Matters on June 9

o        Details to follow

VISTA EVENT REGISTRATIONS:

Due 2/6:

Positions Available:

Ø       Multicultural Ambassador

Ø       Community Sponsorship Ambassador

NEXT VISTA MEETING IS ON 3/6/07

 

February 6, 2007 – Round Lake/Fox Lake/Ingleside Meeting Minutes

 

DADDY/DAUGHTER DANCE – Kathy M

Ø       Due to Inspection capacity changes, 60 people need to be switched from the 4:00 p.m. - 6:00 p.m. session to the 6:30 p.m. - 8:30 p.m. session.

o        Please let Kathy M if your troop (or any girls) are willing to switch

o        If there are not enough volunteers to switch, than third grade Brownie troops will be asked to switch.

o        Your troop will be notified of any changes.

 

REGISTRATION UPDATE – Deborah H

Ø       Continue to turn in any girl/adult registrations to Deborah

  

FINANCE UPDATE – Wendy K

  

GIRL MEMBERSHIP RECRUITMENT

Ø       Adult Drive

o        Survivor Challenge explained at VISTA Meeting.

 

LEARNING OPPORTUNITIES

Ø       CPR/First Aid

o        Trainings available in February & March. (See VISTA notes for dates, times, places, and fees).

Ø       New Leader Orientation

o        Available during the March VISTA Meeting

 

COOKIE SALES

Ø       Site Sales – if anyone still needs to sign up for sites, please contact Mary.

Ø       Information regarding pick-up of cookies, etc will be e-mailed once confirmed. Keep 2/17 open to pick-up from Grant Township Transportation Center on Molidor Road.

Ø       Incentives should be available for pick-up the week of 2/12 from Mary R.

 

COMMUNITY EVENTS

Ø       Event Registrations due 2/6:

o        Big Lock In (Heather C)

 

HELP NEEDED (We need more adults willing to step forward to help plan events, especially in the event something unexpected arises for one of the planners)

Ø       Leader Appreciation in April (Sandy S)

Ø       Brownie Try-it workshop (Audrey S)

o        Looking for Junior/Teen scouts to help run activities (Earns Service Hours for Junior Aide badge)

Ø       National River Clean-up in June (Heather C)

 

Ø       All Events can always use extra help – if interested contact the Event Coordinator.

o        Li’l Lock-In – March – Paige

o        Big Lock-In – March – Heather C

o        Spring Workshops – TBD – Audrey

o        Leader Appreciation – April – Sandy (Paige/Holly/Kathy)

o        D/D Bowl – May – Audrey

o        Memorial Day Parade – Melynda K

o        Camp Duncan – Aug – Mary M / Sandy S

 

Ø       New Flyers / Events:

o        Motorola Engineering Day – Feb 19

o        CLC Engineering Week for teens – Feb 22

o        USS Cobia Overnighter – March 3-4

o        Event Planning Party for teens – March 10

o        Li’l Lock In – March 24 (also e-mailed in January)

o        Brownie Try-It Workshop – April 14

o        Spa Day – April 14 (only available at VISTA Meeting)

o        Earth Day – April 22

o        Family Skate – April 29

o        Watercraft Safety – May 12 (emailed flyer/permission)

  

OPEN COMMUNITY PARTNER POSITIONS – Kathy M

Ø       Girl/Adult Membership Partners needed for the following schools:

o        Elementary / Middle Schools

§         EEC

§         Beach

§         Indian Hill

§         Village

o        Junior High

§         Indian Hill

§         Taveirne

o        High Schools

§         Grant

§         RLHS

Ø       Multicultural

Ø       Public Relations

Ø       Community Sponsorship

Ø       Learning Opportunities

 

MISC. ITEMS

Ø       Next VISTA meeting is 3/6/07

February 6, 2007 Antioch’s Meeting Minutes:

 

ü       Community Break Out Sessions - Antioch

 

Þ       Registrations – Lisa G.

Ø             Adult & Girl Reg. forms and some Membership Cards are available

 Cookie Product Sales – Jennifer C.

Ø       Cookie Product Delivery on Thurs. 2/22, 9:00 a.m. – 7:00 p.m. @ Antioch VFW Hall

Ø       Sign-up for pick-up time 1:00 p.m. – 7:00 p.m. in 15 minute intervals

Ø       Help needed from 9:00 a.m. – 1:00 p.m. for sorting of cookie cases

Þ       Cookie Site Sales 2/24 Thru 3/25 – Linda S.

Ø       If you have any questions or want additional sites, call me!

Þ       Community Events

Ø       FATW Sun. 2/11, 1:00 p.m. - 3:00 p.m. (Noon set-up) at VFW Hall-Dorrie, Sabrina, Kris, Jennifer, & Pam

o        25 Troops participating! Bring mini hole punch/stamp, extension cord, display items, food, craft, ½ sheet handout, stapler, etc. Girls need Permission Forms and $2!

Ø       March – Junior/Teen Overnight – Pam C., Linda B., & Sabrina E.

o        Having difficulty finding a place.

Ø       Antioch’s Easter Parade - Sat. 4/7, 10:30 a.m. (9:30 a.m. line-up) – Sabrina E. & Pat V.

o        Sabrina will contact parks office mid- Feb. and have info at March VISTA.

Ø       May – Mother/Daughter – Jackie L. & Kris R.

Ø       June – Father/Daughter – Kris R. & Linda S.

Ø       Antioch’s Independence Day Parade – Wed. 7/4, 10:00 a.m. (9:00 a.m. line-up) - Mary J.

February 6, 2007 – Lake Villa/Lindenhurst Meeting Minutes

 

COOKIES UPDATE – Lorrie T

Ø      T-1 Forms were due to Lorrie by Friday, February 2nd.

Ø      Cookie Pick Up date is Saturday, February 24th - contact Lorrie for a pick up time

 

SITE SALES - Linda R

Ø       Site Sales locations are still available - must request all sites through Linda

  

KINDERGARDEN REGISTRATION – Chelle T

      Ø       Kindergarden Registration will be taking place at all Lake Villa/Lindenhurst schools on March 15th from 5:00 p.m. to 8:00 p.m.  We need people to cover each of the schools.

  

LAKE VILLA ST PATRICK’S DAY PARADE - Stefanie K

Ø       Saturday, March 17th - Line up is at 11:00 a.m. in front of Palombi School - parade begins at noon

 

LAKE VILLA/LINDENHURST ME & MY GUY LASER TAG - Starr H

Ø       Sunday, March 18th - starting at 2:00 p.m. - Rinkside Sports Gurnee Mills

Ø       Registration will be at the March VISTA meeting

 

1ST GRADE BROWNIE TEDDY BEAR SLEEPOVER - Colleen B 

Ø       March 30th to March 31st at Morrison Program Center - will be doing Brownie Try-Its

 

BROWNIE TRY-IT DAY - Jordan H

Ø       Saturday, April 28th from 1:00 p.m. to 5:00 p.m.

Ø       Will be doing the - Animals, Playing Around the World, and Friends are Fun Try-Its

 

MILWAUKEE PUBLIC MUSEUM - Starr H

      Ø       Friday, June 1st to Saturday, June 2nd

      Ø       Brownies will earn their Space Explorer Try-It and Juniors will earn their Sky Search badge.

      Ø       All ages are welcome - Daisy and Cadette/Seniors too.

OPERATION QUIET COMFORT BY TROOP #654 - Stefanie K

Ø       Troop #654 will be collecting old jeans - any color to make quilts with messages written on them.  they will be sent to injured soldiers.